Responsible Employees

Information for Responsible Employees

Responsible employees are those University employees who are required to notify the Harassment & Discrimination Assistance and Prevention Program (HDAPP) of any potential violation of the University's Sexual Violence and Sexual Harassment (SVSH) Policy.  Except for specifically designated confidential resources, all University employees, including student employees, are considered responsible employees when they learn that a UC Davis student has potentially experienced sexual violence or sexual harassment. Additionally, all supervisory or managerial UCD employees and faculty members, except student employees who are supervisors, are considered responsible employees when they learn that any UCD student, staff, faculty, or patient has potentially experienced sexual violence or sexual harassment.

  • To report an incident of sexual assault or sexual harassment, contact HDAPP at (530) 747-3864 (Davis), (916) 734-3417 (Sacramento) or
  • If you’re not sure whether you’re a responsible employee, keep reading or consult with HDAPP.
  • Download the "Responsible Employees: What You Need to Know" resources sheet for additional information.


  • As a Responsible Employee, which behaviors should I be reporting to HDAPP?
  • Responsible employees are required to notify HDAPP of any potential violation of the SVSH policy. The SVSH Policy covers stalking, dating violence, domestic violence, sexual assault, sexual harassment, invasions of sexual privacy, indecent exposure, sexual intercourse with a minor, and violation of an Interim Suspension or No Contact Directive issued to a student as an interim measure under the SVSH policy. Refer to the Definitions section of the SVSH Policy for details about each behavior.
  • What happens after I make a report to HDAPP?
  • HDAPP or the Title IX Office and, if applicable, CARE will follow up with the person who made the disclosure to make sure they are aware of available resources, reporting options, and potential next steps. They will also be given the opportunity to share additional information about the incident, which will be recorded in a confidential and secure database. Depending on the information they share and their desired outcome, the University will take appropriate action. Their information will not be forwarded to law enforcement without a subpoena or request from the individual.
  • Some Responsible Employee Do's and Don'ts
  • Do not promise confidentiality. University policy requires that responsible employees forward information about potential SVSH to HDAPP.
    Do not attempt to collect additional information from the person making the disclosure. It is sufficient to report the information the person disclosed voluntarily without additional prompting from you.
    Do not conduct your own investigation into the allegations. If appropriate, HDAPP and the Title IX Office will collect additional information from the relevant parties.
    Do contact HDAPP if you have any questions or concerns not covered here or would like to arrange for additional training for yourself and/or your Department or colleagues.